How to add workers and use teams
Assign workers to a job, invite people who aren't on StaffHawk yet, and group them into teams for faster rostering.
2 min read · Updated 6 Sep 2026 · For owners & managers
StaffHawk doesn't use one big company-wide team list — workers are added per job. That keeps each job's roster to just the people who actually work it.
Adding a worker
- 1Open a job and go to the Workers tab (or the Roster).
- 2Search for the worker by email or username and add them — this creates their shift and sends an invite.
- 3If they're not on StaffHawk yet, you can invitethem; they'll get a link to join and see the shift.
Teams
For workers you roster often, group them into a team from Teamsin the sidebar. Every team appears in the roster's worker rail, so you can drag people onto days without searching each time. Workers are never notified and can't see which teams they're in — it's your list, not theirs. The Free plan allows 3 teams of up to 15 workers; Pro allows 10 teams of up to 40.
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